Administrative Assistant

Are you an Administrative Assistant looking to work in a fast paced environment where every day is a new challenge and where you have the opportunity to interject your experience and ideas? Ultradent, a global dental and orthodontic manufacturing company, is a good place for you!
We are seeking an Administrative Assistant to support the Director of Logistics to relieve the director of administrative type functions in order to increase the time he has available for executive level responsibilities.
Job duties include, but not limited to:
Schedules appointments, coordinates meetings and special events, makes travel arrangements, and prepares expense reports as required
Prepares standard and specialized presentations, including formatting and improving presentation layout. Prepares charts and graphs as required
As needed, interprets requests, helps implement action, and decides whether director should be notified of important or emergency matters
Answers, screens, and directs incoming telephone calls ensuring a high level of customer service and confidentiality
Prepares routine and specialized correspondence, memos, and reports. May prepare special periodic reports and compose non-routine responses to correspondence requiring knowledge of executive's views
Maintains department databases and generates reports as required
Notes commitments made by director during meetings and arranges for staff implementation
May be privy to sensitive material, including establishing and maintaining confidential files
In director's absence, ensures that requests for action or information is relayed to the appropriate staff member
Handles details of a confidential nature
Performs other secretarial and administrative duties
Skills Required:
On time
Proficient in Microsoft Excel
Good communication and interpersonal skills
Excellent writing and proofreading skills
Proven problem solving skills
Experience/Schooling or Degree Required:
Associate Degree or equivalent to 2 plus years experience in an administrative support position.
Experience with an ERP system, Oracle is a plus but not required.

Don't Be Fooled

The fraudster will send a check to the victim who has accepted a job. The check can be for multiple reasons such as signing bonus, supplies, etc. The victim will be instructed to deposit the check and use the money for any of these reasons and then instructed to send the remaining funds to the fraudster. The check will bounce and the victim is left responsible.